We are hiring. Learn more about the Operations Director position below.
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Operations Director
About Democracy Maine: Democracy Maine works to make government more equitable, inclusive, and accessible by improving elections, protecting and engaging voters, increasing civic engagement, and reducing the influence of private money in politics. Democracy Maine is a collaboration between three nonpartisan organizations — League of Women Voters of Maine, Maine Citizens for Clean Elections, and Maine Students Vote — that partner on advocacy and education efforts.
Position Description
The full‐time Operations Director supports Democracy Maine’s programs and administration. This is an exciting opportunity to join a dedicated team of staff and volunteers with a track record of making Maine’s democracy stronger. The Operations Director is responsible for office administration, financial management (including accounts receivable, accounts payable, and reporting), payroll, and human resources. They work closely with the Executive Director and the Board of Directors to build and manage the organizational budgets, and to meet internal and external reporting requirements.
Ideal Candidate
The ideal candidate brings::
§ Non-profit management experience
§ Bookkeeping and financial management experience
§ The ability to manage overlapping deadlines and be detail-oriented
§ Excellent communication skills – both written and oral
§ A deep commitment to inclusion, fairness, opportunity, and nonpartisanship
Further, the ideal candidate is:
§ Personable and diplomatic
§ Organized
§ Self-motivated
§ Flexible
§ Principled
§ A team player, team builder, and collaborator
§ Optimistic
§ Aware of how diverse identities and lived experiences impact feelings about democracy and elections
Core Duties and Responsibilities of the Operations Director
- Support the Board, including the Treasurer, and the board committees
- Assist the Executive Director and Board in creating the annual organizational budget, monitoring cash flow throughout the year, and reporting to funders.
- Serve as the initial point of contact for people contacting the organization, directing them to appropriate staff or resources.
- Manage staff recruitment, and provide advice and guidance on HR matters and policy development.
- Ensure membership records comply with national League of Women Voters requirements and oversee the transition to a new national member database in 2025.
- Manage day-to-day processing of contributions and expenses, including maintaining Quickbooks and internal database records.
- Administer payroll and manage employee benefits and organizational insurance.
- Develop, maintain, and monitor accounting systems and procedures capturing all pledges, contributions, receipts, and acknowledgments.
- Negotiate and manage contracts, leases, and agreements with vendors and consultants.
- Manage organizations’ corporate compliance with the IRS, the Maine Secretary of State, and lobbyist reporting, including working with accountants to fulfill tax-related requirements.
- Assist with appeal letters, grant reports, and other development tasks as needed.
- Maintain archival and administrative files.
Additional Duties
- As needed, assist colleagues with education, advocacy, and communications activities, including event planning and community engagement.
Location, Compensation, and Start Date
This is a hybrid work-from-home position, with the expectation that the Operations Director will work at least one day a week from the Portland office. Candidates are welcome from anywhere in Maine. This is a full-time position with compensation of $50,000-60,000 based on experience. Health, vision, dental, retirement, and earned time benefits are offered to all employees. We aim to have our Operations Director start as soon as possible.
How to Apply
Please send a one-page cover letter, resume, and the contacts for three references by email to info@democracymaine.org. Please use the subject line ‘Operations Director’.
Democracy Maine an equal opportunity employer, and encourage applicants of all backgrounds. We do not discriminate in employment against persons based on color, race, religion, age, ability, gender, familial status, sexual orientation, national origin, veteran or marital status. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.